Job management
The Jobs area lists your roles and their status. Jobs move through a lifecycle, and the actions available on a job depend on its current status and on your permissions.Job statuses
| Status | Meaning |
|---|---|
| Draft | Being prepared, not yet visible |
| Pending review | Submitted and awaiting approval |
| Scheduled | Approved with a future go-live date |
| Live | Published and visible to candidates |
| Expired | Past its expiry date |
| Filled | Closed because the role was filled |
| Closed | Closed without filling |
| Deleted | Removed |
Creating a job
Create a new job from the Jobs area. You start by entering the job title, then choose how to begin:- Create blank job — start from an empty form, seeded with the title you typed.
- Copy from existing — as you type, Studio suggests recent jobs with similar titles. Pick one to copy its details (title, employment type, location, salary, and description) into the new job, then adjust from there.
Copying from an existing job creates a brand-new draft — it never changes the original. The go-live and expiry dates are not carried over, so set the schedule for the new job yourself.
Editing a job
Open a job to edit its details. Drafts can be edited freely. You can keep refining a job until you are ready to put it forward for review.Jobs that originate from a connected ATS are managed by that system and are read-only in Studio. You can view them, but the editing and lifecycle actions below don’t apply.
Approving and publishing a job
Getting a job live is a two-step path so that someone reviews a role before candidates can see it:From a Draft, choose Submit for review. The job moves to Pending review. If you change your mind, Withdraw from review returns it to Draft.
Someone with review permission opens the pending job and chooses Approve. What happens next depends on the job’s go-live date:
Scheduling publication and expiry
Two optional dates control when a job is visible:- Go-live — when the job should be published. Set a future date to schedule it; leave it empty to publish as soon as it is approved.
- Expiry — when the job should automatically retire. Leave it empty for an open-ended job that stays live until you close or expire it.
Closing and removing jobs
Once a job is live (or earlier in its lifecycle), you can take it down or close it out:| Action | Effect |
|---|---|
| Expire | Take a live job down once it has run its course |
| Unpublish | Remove a live job from the site and return it to Draft (asks for a reason) |
| Mark as filled | Close the role because it was filled |
| Close without filling | Close the role without a hire (asks for a reason) |
| Delete | Remove the job |
Only the actions valid for a job’s current status are offered. For example, Approve only appears on a job that is pending review, and Expire only on a job that is live.
Permissions and access
The actions you can take on a job depend on your role:| Capability | What it allows |
|---|---|
| Read | View jobs and their details |
| Create | Create new jobs |
| Edit | Update jobs, submit for review, expire, mark as filled, and close |
| Review | Approve, reject, unschedule, and unpublish jobs |
| Delete | Delete jobs |
Next steps
Applications
Track and progress the candidates who apply to your jobs
Hiring overview
What the Hiring section covers