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Most ATS integrations expose a single application form per job. Application Workflow Sync is a custom integration that retrieves the full application workflow your ATS defines for each job — its steps, fields, and question types — and recreates it inside the application on your inploi-hosted careers site. This is not a self-serve feature. It is a custom, inploi-managed integration built per ATS, because every ATS models and exposes its workflows differently. inploi designs, builds, and maintains the integration on your behalf. Application Workflow Sync is ATS → inploi. Your ATS remains the system of record for what a candidate is asked; inploi mirrors that workflow so the careers-site application matches it.

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What it does

  • Retrieves the application workflow your ATS defines for each job, rather than a single fixed form.
  • Parses the workflow into a structure inploi can render — steps, fields, and supported question types.
  • Presents the matching workflow inside the application on your inploi-hosted careers site, job by job.
  • Validates candidate answers against the workflow so submissions are accepted when they reach your ATS via Submitting Applications.

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How it works

1

Your ATS exposes workflows via API

As a prerequisite, your ATS must make each job’s application workflow available through its API, so inploi can read it programmatically.
2

inploi builds a custom integration

inploi builds and maintains an integration against your ATS that retrieves the workflow for each job.
3

The workflow is parsed and mapped

inploi parses the workflow data from your ATS and maps it onto inploi’s supported field and question types, so it renders correctly on the careers site.
4

Candidates complete the matching workflow

The application on your inploi-hosted careers site reflects the ATS workflow for that job. Answers are validated as the candidate progresses.
5

The application is submitted to your ATS

On completion, the application is posted back through Submitting Applications, already shaped to match what your ATS expects.

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Supported question types

inploi maps each question in your ATS workflow onto a supported field type. The types inploi can render and validate include: Where your ATS uses a question type inploi does not yet support, inploi works with you on how it should be handled during the integration build.

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Prerequisites

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Why it is more involved

Unlike a standard application form, a synced workflow is generated from your ATS’s own configuration. That means inploi has to interpret the ATS’s question types and validation rules and translate them into something that both renders correctly for candidates and passes validation when the application is submitted back to your ATS. Because this parsing and mapping is ATS-specific, the integration is scoped and built per customer.

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What to expect

  • The application a candidate sees should reflect the workflow defined for that job in your ATS.
  • Submissions are shaped to match your ATS’s expectations, so they are accepted by Submitting Applications.
  • If you change a job’s workflow or introduce new question types in your ATS, tell your inploi contact — the integration may need to be updated so workflows continue to render and validate correctly.

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Getting this configured

Application Workflow Sync is set up by inploi as a custom integration. To explore whether your ATS can support it and what would be involved, speak to your Customer Success Manager.